CareerSwift - Privacy Policy

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At Careerswift, your privacy matters. This Privacy Policy is designed to help you understand how your personal data is collected, used, disclosed, and protected when you engage with our AI-powered job search assistant, website, and related services.

This policy complies with global privacy regulations, including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA).

What Personal Information Do We Collect?

We collect personal information that you voluntarily provide when you:

  • Register or create an account
  • Subscribe to emails or text messages
  • Upload a resume or job profile
  • Use our job search tools
  • Contact support or submit feedback

This may include:

  • Name, email address, phone number
  • Resume and employment history
  • Account credentials
  • IP address, device data, and usage behavior
  • Any information shared in AI conversations

When Do We Collect Information?

We collect information:

  • When you register or log in
  • When you use AI-powered features, search, or apply for jobs
  • When you contact us or provide feedback
  • Through cookies and tracking tools during website use

How Do We Use Your Information?

We use your data for the following purposes:

  • Personalization: To provide tailored job recommendations using AI
  • Service Delivery: To process transactions, applications, or subscriptions
  • Support & Communication: To respond to inquiries and send updates
  • Improvement: To improve our products, services, and AI accuracy
  • Compliance: To meet legal and regulatory obligations

AI-generated suggestions are based on your interactions, profile, and preferences. All AI decisions affecting job recommendations are reviewable and non-binding.

Legal Basis for Processing (GDPR)

We process your data under the following legal bases:

  • Your explicit consent
  • Contractual necessity (e.g., creating an account, applying for jobs)
  • Our legitimate interests (e.g., service improvement)
  • Legal obligations

How Do We Protect Your Information?

We implement industry-standard security practices, including:

  • SSL encryption for data in transit
  • Secure servers and encrypted storage
  • Role-based access controls
  • Regular vulnerability scanning and security reviews

All sensitive data (e.g., payment info) is processed through secure third-party providers. We do not store credit card information on our servers.

Cookies and Tracking Technologies

We use cookies and similar technologies to:

  • Store preferences
  • Analyze site usage and performance
  • Improve product features and user experience

You can manage your cookie settings in your browser at any time. Some site features may not function properly if cookies are disabled.

Automated Decision-Making and AI Transparency

CareerSwift uses AI to assist with resume matching, job recommendations, search refinement, and interview preparation. For our AI-powered interview assessment tool available to hiring partners, we operate as a high-risk AI system under the EU AI Act and comply with applicable obligations including candidate transparency, human oversight, explainability, and regular bias testing.

We do not make legal or employment decisions solely through automated means. You have the right under GDPR Article 22 to object to any automated processing with legal or similarly significant effects.

For full details on how our AI interview tool works, your candidate rights, and our compliance with the EU AI Act, GDPR, and NYC Local Law 144, see our dedicated disclosure page: careerswift.ai/ai-disclosure

We do not make legal or employment decisions solely through automated means. You have the right under GDPR Article 22 to object to any automated processing with legal or similarly significant effects.

Third-Party Disclosure

We do not sell or rent your personal information.

We may share data only with:

  • Service providers (e.g., hosting, analytics, support) under strict confidentiality
  • Employers or job platforms when you apply to a role
  • Authorities, when required to comply with law or protect rights

We also use third-party tools to analyze anonymized traffic and engagement metrics.

Third-Party Links

We may include links to third-party websites or tools. These sites have separate privacy policies. We are not responsible for their content or practices.

Your Rights (GDPR & CCPA)

You have the right to:

  • Access, correct, or delete your personal data
  • Restrict or object to processing
  • Withdraw consent at any time
  • Request data portability
  • File a complaint with a Data Protection Authority (GDPR)

California residents have the additional right to:

  • Know what data we collect and how it's used
  • Request deletion of personal data
  • Opt-out of "sale" of personal data (we do not sell your data)
  • Not face discrimination for exercising rights

To exercise your rights, contact us at: support@careerswift.ai

Data Retention

We retain your data only for as long as necessary to fulfill the purposes described or as legally required. You may request account deletion at any time.

Do Not Track & Global Privacy Control

We respect Do Not Track (DNT) browser settings and Global Privacy Control (GPC) signals where applicable.

Children’s Privacy

Careerswift does not knowingly collect personal information from children under 13. If you believe such data has been collected, contact us to request deletion.

Breach Notification

In the event of a data breach, we will notify affected users within 25 business days, via:

  • Email (if on record)
  • On-site notification

Email and SMS Communication

By subscribing, you consent to receive:

  • Transactional messages (e.g., confirmations, receipts)
  • Service announcements
  • Marketing emails or texts (you may opt-out anytime)

To unsubscribe:

Changes to This Policy

We may update this Privacy Policy as needed. You will be notified of material changes via email or on our website. The most current version will always be available here.

Contact Us

If you have questions or requests regarding this Privacy Policy, contact us at:

INTELEO Sp. z o.o..

Careerswift.ai

Domaniewska 37 lok 2.43

02-672 Warszawa. Poland

Email: support@careerswift.ai